• Covid Info Updates

    • GENERAL INFO
    • MEDIA
    • TEAMS
      • GENERAL INFO

        For participants arriving to Ruka Nordic

        From these Covid-19 pages you’ll find the latest instructions and safety guidelines regarding the Ruka Nordic World Cup.

        These instructions and rules of the competition are planned according to the current national regulations for COVID-19, and all changes are possible, if necessary. This guide includes instructions on arriving to Finland, COVID-19 testing at Ruka, and other safety measures during the competition.

        For media representatives, please see instructions from Media tab on the left.
        For teams, please see instructions from the Teams tab.

        Ruka Nordic brings together all Nordic ski sports in one stadium. Due to the coronavirus situation, Ruka Nordic will be held in 2020 without spectators. You can read more about the decision here.

      • MEDIA

        Info for media.

        Ruka Nordic follows the International Ski Federation’s FIS Covid-19 Media Guidelines in its event. Please read the guidelines carefully. You can also find the guidelines on the FIS website.

        Please note that due to the Covid-19 situation changes to the arrangements of the event and to the media services are possible even in short notice and close to the competition.

        It is possible to participate in all media events in Ruka Nordic in 2020, including the winner’s press conferences, via live stream. More details on media events and their arrangements will be published in November.

         

        Important:

        According to Finnish Communicable Diseases Act, people who have been exposed to Covid-19 atleast for 15 minutes from a close distance (less than 2m), must stay quarantined 10 days after getting exposed. This means that if you become exposed to Covid-19 in Finland as described, you will have to stay quarantined in Finland for 10 days.

         

        The medical records system in Finland requires a referral for each COVID-19 test, prior taking the test. The information needed for the referrals must be added to the medical records 7 days before testing.

         

        Each team must provide a list of attendees, who will be tested. The list must be provided as an excel file. The name, date of birth, phone number and the arrival date & place for each person must be classified in different excel cells. The data must be sent to the organizers by 18.11.2020 to covid19@rukanordic.com

         

        Download the excel document for COVID-19 testing here

        Permission to share COVID-19 test result with organizers at Ruka

         

        The organizer of the event, Kuusamon Eräveikot, together with Finnish Ski Association, has set up a COVID-19 event task force to minimize risks during the pandemic. The COVID-19 task force aims to plan and organize a safe competition event for all participants. The rules and guidelines are guided by national regulations and legislation in Finland. These instructions and rules of the competition are planned according to the current national regulations for COVID-19, and all changes are possible, if necessary. In the Northern Finland the incidence of COVID-19 has been minimal, and the current environment for the competition is safe.

        Arriving to Finland

        All the participants arriving to Finland must hold the necessary travel documents and a negative coronavirus test certificate from a test done at the country of departure. There can be no more than 72 hours from taking the test to arriving in Finland.

        After arriving to Helsinki-Vantaa airport or at border crossing stations, you will be guided to present your negative test results for border control. The results can be either digital or paper document, and information desk will also present you with current national regulations.

        The national regulations recommend all the participants to download a mobile application Koronavilkku App, which is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL). The application will help you find out whether you may have been exposed to coronavirus during your visit in Finland. An English version of the application can be downloaded from Google Play or from Apple store.

        For more information, please visit: https://koronavilkku.fi/en/

        During your travel, it is obligatory to use a face mask at all Finnish airports and at domestic flights.

         

        Arriving to Ruka

        When you arrive to Ruka, a COVID-19 test is taken on arrival. After taking the test, the arriving person will stay in a short quarantine, until a negative result is confirmed.

        The results of this test will be ready within 6 hours. If the results of both tests (one done at the country of departure and one done in Finland) are negative, the quarantine can be stopped.

        Local organizing committee arranges two test centres at the Ruka ski resort area in collaboration with Mehiläinen Medical Centre for all accredited people.

         

        COVID-19 testing

        The medical records system in Finland requires a referral for each COVID-19 test. The information needed for the referrals must be added to the medical records 7 days before testing. By adding the information in advance, the testing is faster and the queuing times for the tests are shorter.

        Each media representative must provide a list of people who will be tested. The organization will send out excel-document to fill for all the accredited media during the accreditation process. The name, date of birth, phone number and the arrival date & place for each person must be classified in different excel cells. The data must be sent to the organizers by 18.11.2020 to covid19@rukanordic.com

         

        You can also download the excel document to fill from this link.

         

        The information will be given to the medical center Mehiläinen, who make sure that the medical referrals are ready for COVID-19 testing. If the list is not provided in advance, the information will be added to the medical records system when taking the test in Finland. In this case queuing might take longer.

        Before taking the test, all the participants must sign a document, where they agree that the test results can be reported to the organizers. The organizers need this information at accreditation office, so the accreditiation can be given. If the test results are not given to the organizers by signing the document, the participant must accredit themselves in person and present negative test results at the accreditation office.

        We kindly ask all the participants to print and sign this document beforehand the competition. Please download the document from this link.

        The negative test result for COVID-19 test will be informed by SMS message. A positive result is informed by calling, and the healthcare instructions for the infected will be provided on the phone. After a positive test result, the organizing committee and local healthcare authority will start tracing those who might have been exposed for coronavirus.

        Prices for COVID-19 tests (in euros):
        Antigen test 99,00 and a handling fee 15,00
        PCR test 195,00 and a handling fee 15,00

        The testing can be payed with commonly used bank or credit card (Visa, Master, Diners). Cash in not accepted. Each individual is responsible for making sure that they have a payment card available.

         

        RUKA NORDIC 2020 TESTING SITE AT RUKA
        starting 22.11. Rukatonttu parking lot area, Hiihtostadionintie
        Sun 15.00 – 21.00
        Mon 8.00 – 22.00
        Tue 8.00 – 21.00
        Wed 8.00 – 21.00
        Thu 8.00 – 21.00
        Fri 8.00 – 21.00
        Sat 9.00 – 18.00
        Sun 9.00 – 18.00

        Outside these hours, the testing site will serve you according to contract.

         

        Questions regarding the COVID-19 testing can be send in advance to: covid19@rukanordic.com

        The process for representatives arriving straight to Ruka is simplified in the following picture:

        Koronatestausohje_EN_13112020_straight_to RukaKoronatestausohje_EN_Training_camp_to Ruka

         

        Venues

        VENUE – MEDIACENTRE

        • All accredited medias have their own workspace and working in other areas inside the Media Centre and Sub-Media Centre is prohibited

        • Use disinfectants as often as possible -liquids will be provided by LOC

        • Keeping social distance -min.2m

        • Mandatory use of the mask in a situation where 2m distance cannot be kept

        • The number ofpeople per media will be limitedin order to maintain social distance -min. 2m while working at the table.

        • The workplaces of journalists will be systematically disinfected.

        • Only accredited journalists shall have access to the Press Centre.

         

        VENUE –MIXED ZONE

        • Only accredited journalists shall have access to the mixed zone

        • Protection mask needs to be used at all times.

        • Keeping social distance -min.2m.

        • A buffer zone (min. 1 m) will be created between journalists and athletes.

        • Please use long neck microphones when interviewing athletes

         

        VENUE COMMENTARY POSITIONS/ LIVE STUDIOS

        • TV companies are allowed to work in their special accreditation areas ie. Commentary Positions without mask and within limited social distance.

         

        VENUE TV COMPOUND

        • Limited access

         

        Accreditation

        Cohort model:

        The participants are isolated and separated to smaller groups according to a cohort model.

        In the cohort model the participants are divided to groups: red, blue, yellow and green. All media representatives belong to yellow group. More information about the other groups and details of the cohort model are currently available here.

        Ruka Nordic will be held without spectators, to maximize the safety and welfare of the participants.

         

        TEAM YELLOW (All media accreditations)

        Team yellow includes local and international participants:

        • media representatives

        • Host Broadcaster YLE, Infront and European Live-tv producers

        • FIS media coordinators

        • Media attaches

        • international and local photographers, journalists and social media representatives

         

        Social distancing, respirators and hand hygiene

        At the event area and accommodation, all participants must be cautious to keep the social distances and use a mask/respirator, when necessary. Respirator must be worn inside at all times, and also outside, when the social distances are less than 2 meters.

        At the accreditation everyone will receive a colour coded card. The cards will help to identify the participants of different groups at crossing points. The participants must avoid close contacts between different groups.

         

        COVID-19 Event task force in Ruka Nordic:

        The head secretary of the event Seppo Linjakumpu, seppo.linjakumpu@rukanordic.com

        COVID-19 Event task force director Marika Paananen, marika.paananen@gmail.com

        COVID-19 Event coordinator Tuomi-Tuulia Ervasti & Kalle Lepistö, tuomituulia.ervasti@gmail.com & kalle.lepisto@lahtiskigames.com

        Doctor of Kuusamo city Marika Käkelä marika.kakela@kuusamo.fi

        COVID-19 testing group Medical center Mehiläinen Oy

        Questions before the event can be sent to covid19@rukanordic.com

        Event coordinator phone + 358 40 8400 656 (available 24hstarting from 23.11.2020)

        If any questions please contact Chief of Media jaakko.kantola@source.fi, +358405501283, rukanordic@source.fi

      • TEAMS

        Info for teams (updated 19.11.)

        Welcome to Ruka Nordic World Cup 27.-29.11.2020!

        The organizer of the event, Kuusamon Eräveikot, together with Finnish Ski Association, has set up a COVID-19 event task force to minimize risks during the pandemic. The COVID-19 task force aims to plan and organize a safe competition event for all participants. The rules and guidelines are guided by national regulations and legislation in Finland. In the Northern Finland the incidence of COVID-19 has been minimal, and the current environment for the competition is concidered fairly safe even without extra measures.

        These instructions and rules of the competition are planned according to the current national regulations for COVID-19, and all changes are possible, if necessary. This guide includes instructions on arriving to Finland, COVID-19 testing at Ruka, and other safety measures during the competition

         

        Important:

        According to Finnish Communicable Diseases Act, people who have been exposed to Covid-19 atleast 15 minutes from a close distance (less than 2m), must stay quarantined 10 days after getting exposed. This means that if you become exposed to Covid-19 in Finland, you will have to stay quarantined in Finland for 10 days.

         

        The medical records system in Finland requires a referral for each COVID-19 test, prior taking the test. The information needed for the referrals must be added to the medical records 7 days before testing.

         

        Each team must provide a list of attendees, who will be tested. The list must be provided as an excel file. The name, date of birth, phone number and the arrival date & place for each person must be classified in different excel cells. The data must be sent to the organizers by 18.11.2020 to covid19@rukanordic.com

         

        Download the excel document for COVID-19 testing here

        Permission to share COVID-19 test result with organizers at Ruka

        Step-by-step information about testing procedures on arrival can be read by downloading the instructions from the button below:

        Instructions for arriving to testing at Ruka

        We also ask you to read the latest summary of the testing guidelines below:

        Info and guidance regarding testing procedures at Ruka (updated 21.11.)

         

        Below you’ll find all the rest of the information regarding testing procedures, accommodation at Ruka, safety guidelines at the event & contact information.

         

        Instructions for all teams arriving to Finland from abroad

         

        Arriving to Finland

        For all the participants arriving to Finland must hold the necessary travel documents and a negative coronavirus test certificate that is no more than 72 hours old (from the taking of the test) at the time of your arrival in Finland.

        After arriving to Helsinki-Vantaa airport or at border crossing stations, you will be asked to present your negative test results for border control officials. The results can be either digital or paper document, and information desk at Helsinki-Vantaa will also present you with current national regulations. You need to have valid negative results in order to enter Finland.

        The national regulations recommend all the participants to download a mobile application Koronavilkku, which is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL). The application will help you find out whether you may have been exposed to coronavirus during your visit in Finland. An English version of the application can be downloaded from Google Play or from Apple store. For more information, please visit: https://koronavilkku.fi/en/

        During your travel, it is obligatory to use a face mask at all Finnish airports and at domestic flights.

         

        Transportation to Ruka

        The drivers of the teams are tested negative for COVID-19. Inside the cars it is recommended to use FFPE2 or FFPE3 respiratory masks. Each participant must acquire the masks beforehand themselves. The drivers will provide hand sanitizer for travellers. The face masks must be placed on before entering the vehicles.

         

        Arriving to the training camps

        Those who arrive to training camps in Finland in advance, must take a COVID-19 test after your arrival to Finland if the official guidelines of the area you’re heading at require it. The areas might have different guidelines, so it’s important that you will ask the latest info from the areas when arriving.

        If your area requires you to get tested, you need to stay in voluntary quarantine. After receiving negative test results the voluntary quarantine can be stopped, and it is possible to train normally.

         

        Arriving to Ruka

        When arriving to Ruka from Finnish training camps or from abroad, a COVID-19 test must be taken immediately. The medical center Mehiläinen will take the tests for attendees arriving from training camps and for attendees who have ordered transportation from organizers.

        Below you’ll find picture models of the two options when arriving to Finland:

        Koronatestausohje_EN_13112020_straight_to RukaKoronatestausohje_EN_Training_camp_to Ruka

         

        COVID-19 testing at Ruka

        The medical records system in Finland requires a referral for each COVID-19 test, prior taking the test. The information needed for the referrals must be added to the medical records 7 days before testing. By adding the information in advance, the testing is faster and the queuing times for the tests are shorter.

        Each team must provide a list of persons, who will be tested. The list must be provided as an excel file. The name, date of birth, phone number and the arrival date & place for each person must be classified in different excel cells. The data must be sent to the organizers by 18.11.2020 (covid19@rukanordic.com) The information will be given to the medical center Mehiläinen, who make sure that the referrals are ready for COVID-19 testing. The identity of the person is confirmed by presenting a passport or photo ID at the test, so make sure one of these is with you at testing.

        You can download the excel document from this link

        If the list is not provided in advance, the information will be added to the medical records system when taking the test in Finland. In this case queuing might take longer.

        Before taking the test, all the participants must sign a document, where they agree that the test results can be reported to the organizers. The organizers need this information at accrediting office, so the accrediting cards can be given. If the test results are not given to the organizers by signing the document, the participant must accredit themselves personally and present negative test results.

        We kindly ask all the participants to print and sign this document beforehand the competition. Please download the document from this link.

        The negative test result for COVID-19 test will be informed by SMS message. A positive result is informed by calling, and the healthcare instructions for the infected will be provided on the phone. After a positive test result, the organizing committee and local healthcare authority will start tracing those who might have been exposed for coronavirus.

        The COVID-19 test is an antigen test, which is approved by the local healthcare authority. The result is ready within 6 hours from taking the test. A positive test result will be confirmed with a second different PCR-test. All the attendees must stay quarantined until the results are ready, and the arriving of the results can be hurried, if the person getting the test wants to order a fast delivery for them.

        Prices for COVID-19 tests (in euros):
        Antigen test 99,00e and a handling fee 15,00e
        PCR test 195,00e and a handling fee 15,00e

        The testing can be payed with commonly used bank or credit cards (Visa, Master, Diners). Cash in not accepted. The teams are responsible for making sure that all their member have a payment card available.

         

        RUKA NORDIC 2020 TESTING SITE AT RUKA
        Starting 22.11. Rukatonttu parking lot area, Hiihtostadionintie
        Sun 15.00 – 21.00
        Mon 8.00 – 22.00
        Tue 8.00 – 21.00
        Wed 8.00 – 21.00
        Thu 8.00 – 21.00
        Fri 8.00 – 21.00
        Sat 9.00 – 18.00
        Sun 9.00 – 18.00

        Outside these hours, the testing site will serve you according to contract.

        Arriving by a truck

        When arriving to Ruka area WITHOUT ACCREDITATION by a truck, the vehicle is guided to right place, after which a transportation is ordered from CC info directly to either testing site, or to accommodation.

        Questions regarding the COVID-19 testing can be send in advance to: covid19@rukanordic.com

         

        Voluntary quarantine

        According to national recommendations, voluntary quarantine ends after receiving negative test results. The results will be send by text message to the number, which has been given with rest of the information beforehand. If the results haven’t arrived within 6 hours, the event coordinator should be contacted. Finnish participants can read their results from Omamehiläinen-app or Kanta.fi

         

        Accommodation at Ruka

        All the hotels and restaurants in Finland follow the national regulations of the Finnish Institute for Health and Welfare (THL) and Regional State Administrative Agency (AVI). The regulations might chance before the event.

        The Regional State Administrative Agencies give guidelines to the hotels and restaurants. Every restaurant has a plan for in-house control, where the state their actions to prevent and minimize the spreading of COVID-19. In-house control is inspected regularly by local healthcare authority. The current regulations are limitations to the opening times of restaurants and amount of guests, that can enter the restaurant at the same time. These limitations occur in all restaurants in Finland.

        The sanitation and hygiene follow the international recommendations for COVID-19. Restaurants must guide their customers to keep the social distance of 2 meters. Below are listed the special actions to ensure safety in accommodation:

        Scandic Rukahovi

        It is possible, that other guests are accommodated to the same hotel in 35 rooms / approx. 40-70 persons in total.

        ● In Scandic Rukahovi teams are accommodated in the same floor. Other guests areaccommodated in other floors, if possible
        ● Some of the rooms have their own entrance
        ● No housekeeping service while guest is in the room
        ● Lunch and dinner are served at restaurant in Rukahovi, which is closed from other guests. At breakfast there might be other diners at the same time, but they are seated to adifferent area, if possible.
        ● Water and drinks are ready at the tables
        ● The tables are cleaned between guests, after the diners have left the table

        SKi-Inn -apartments (RukaVillage, RukaSuites, AurinkoRinne, RukaValley, RukaTonttu)

        ● Possibly other guests also
        ● AurinkoRinne and RukaTonttu have their own entrance in each apartment
        ● In RukaVillage, RukaSuites and RukaValley it is possible to use elevator or stairs
        ● Each team will be accommodated in the same floor, if possible
        ● No housekeeping service while guest is in the room
        ● In case of suspected COVID-19infection, the cleaning service is ready for disinfection.

        Restaurant Villisika:
        (Dining of participants, who are accommodated in RukaSuites, AurinkoRinne and RukaVillage. Possible also some members of event organization, who are accommodated in Karhunvartija.)
        ● Separate area for dining and own entrance

        Hotel Rukatonttu:
        ● The whole hotel is reserved for Ruka Nordic participants. No other guests or diners.

        Changing of the rooms or apartments without a separate notice to the hotel is strictly prohibited. In case of COVID-19 infection the event organizer and local healthcare authority will start to trace the persons who might have been exposed for coronavirus, and that will be based on the room distribution informed.

        If room changes are needed, please inform Reception & accommodation office.

        More information about room services and shopping services will be updated here later.

         

        Accreditation

        In accreditation, the participant must hold FIS pass and a certificate of a negative COVID-19 test result taken in Ruka. If the participant has agreed, that the testing results can be informed directly to the organizer, the accreditation can be done without the participant bringing the test certificate personally (e.g. by team managers).

        There will be two different places for accreditation. Accreditation station 1 is for group red, which includes all the athletes and their teams, and the people who work in close contact with them.

        At accreditation, you will receive a colour coded accreditation card, which must be held visible during the whole event.

        PLEASE MAKE SURE THAT YOU HAVE ENOUGH TIME FOR THE ACCREDITATION.

         

        Cohort model

        The participants are isolated and separated to smaller groups according to a cohort model. In the cohort model the participants are divided to groups: red, blue, yellow and green. Athletes, their teams, and people who work with them are group red.

        Yellow group consists of media, blue is for locals working at the event, and green is for invited guests. The participants must avoid close contacts between different groups. More specific information about other groups is available here.

        Cafeterias and maintenance areas

        During the opening times cafeterias serve meal bags and hot drinks. At lunch time it is possible to get a take away soup. It is not possible to dine inside cafeterias. There will be some places for dining nearby cafeterias, but it is recommended to dine at your own maintenance area.

        Shopping service:
        Osuuskauppa Koillismaa & Ruka Sale offer shopping services for attendees. You can read more about the service from this link.

        Social distancing, respirators and hand hygiene

        At the event area and accommodation, all participants must be cautious to keep the social distances and use a mask/respirator, when necessary. Respirator must be worn inside at all times, and also outside, when the social distances are less than 2 meters.

        At the accreditation everyone will receive a colour coded card. The cards will help to identify the participants of different groups at crossing points. The participants must avoid close contacts between different groups.

        The event organizer recommends to use a respirator or a mask. See instructions and recommendations below how to choose a proper mask. Masks and hand sanitizer are sold in several places at the event area. A mask must be sealed to a plastic bag and disposed to a bin immediately after use. (Recommendation of THL, Finnish institute for health and welfare).

         

        Instructions in case of suspected infection COVID-19

        Event task force will prepare a pamphlet with COVID instructions. The pamphlet is a guide for cases where a COVID infection is suspected. The instructions will help to take into account the persons who have been in close contact with the (suspected) infected. The instructions are also for cases, if someone at the area is tested positive for COVID, or if Koronavilkku-application gives a notification of a possible exposure.

        A person, who has COVID-19 symptoms, must obey the following instructions:

        1. Isolate yourself immediately
        2. Report to the Event task force coordinator immediately by phone
        3. Move to the testing area according to the instructions you will receive on the phone.
        4. Anyone who has been in contact with the symptomatic person will be asked to self-isolate until such time as the COVID-19 testing results are known
        5. The test result is ready in 30 minutes.
        6. If the test result is positive, the healthcare authorities will give healthcare instructions for the infected.

        Symptoms, which develop after the event:

        1. 1. Isolate yourself immediately and follow the instructions of Finnish institute for health and welfare(THL).
        2. Get tested for COVID-19 immediately.
        3. Ensure The Event task force is notified immediately
        4. Report if there are possible contacts who might have been exposed for coronavirus

        The recommendations of the event organizers to choose a mask

        Surgical mask: Appropriate in most of the circumstances, in close contacts inside or outside. Surgical mask protects the user and contacts from spreading the droplets.

        Respirators: Protects the user. Respirators are classified as FFPE2 and FFPE3. This respirator is worn on special circumstances.

        Cloth masks: The cloth masks protects the contacts more than the user. The protectiveness of a cloth mask is only 20-30 % compared to 98-99% of a surgical masks efficiency. The clean and used cloth masks must be kept separated, and this might be difficult while carrying both at the event. Also note, that in every accommodation it is not possible to wash the cloth masks in 90 degrees, which is needed for their cleaning.

        The event organizer does not recommend the usage of a cloth mask for any participating groups. At the local organizing committee (LOC) the use of a cloth mask is strictly prohibited.

         

        COVID-19 Event task force in Ruka Nordic

        The head secretary of the event Seppo Linjakumpu, seppo.linjakumpu@rukanordic.com

        COVID-19 Event task force director Marika Paananen, marika.paananen@gmail.com

        COVID-19 Event coordinators:
        Tuomi-Tuulia Ervasti & Kalle Lepistö, tuomituulia.ervasti@gmail.com & kalle.lepisto@lahtiskigames.com

        Doctor of Kuusamo city Marika Käkelä marika.kakela@kuusamo.fi

        COVID-19 testing group Medical center Mehiläinen Oy

         

        Questions before the event can be sent to covid19@rukanordic.com

        Event coordinator phone + 358 40 8400 656 (available 24h starting from 23.11.2020)

         

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