• Covid Info Updates

    • General information
    • Covid-19 information to the red-accredited group
    • Arrival to Finland and Ruka
    • Covid-19 testing during the event
    • FOR MEDIA
      • General information

        GENERAL INFORMATION

        These instructions and rules of the competition are planned according to the current national regulations for COVID-19, and changes are possible. This guide includes instructions on arriving to Finland, COVID-19 testing at Ruka, and other safety measures during the competition. The guide is updated on 18th November 2021. Any major changes to the instructions after this date are highlighted in the beginning of this page. 

        Regarding audience, Ruka Nordic follows local health instruction. Covid-19 passport is required enter the restaurants in the area, except the ones being outside.  Use of mask is recommended in crowded areas, if safety distances are not possible.

         

        Background and contact information

        Ruka Nordic Covid-19 team contact information:

        Covid19@rukanordic.com

        Tel. +358 40 148 5576

        Ruka Nordic Covid-19 protocol is based on the local rules and recommendations and the  FIS Covid-19 protocol. In addition to that, there are event-specific recommendations in place for the event participant.

        Current regional instructions are available from this link 

        FIS Covid-19 protocol is available via this link

         

        General instructions for everyone accredited to the event

        • Everyone must read the general health instructions before entering the area
        • Anyone having Covid-19 related symptoms 10 or less days before the event, is not allowed to come to the event, unless able to provide a negative PCR test result that is max 72 hours old
        • Masks (Medical/Surgery masks or FFP2/KN95 masks as the preferred choice) are mandatory in all accredited areas (with a special focus on indoor spaces, as well as crowded outdoor areas), as well as official event related areas (including accommodation, side events etc). Cloth masks are not accepted. Event audience is recommended to wear a mask according to the local instructions.
        • Increased hand hygiene is followed. Hand washing possibilities and hand disinfectant is available throughout the event facilities.
        • In addition to activities listed above, we follow the locally valid instructions.

      • Covid-19 information to the red-accredited group

        Covid-19 information to the red-accredited group

        3.1 Applicability 

        The FIS protocol is applied to following groups, i.e. red-accredited event participants.

        1. Athletes, Team Support Staff, Equipment Service
        2. FIS Officials
        3. Media (those working at the media centers and mixed zone). Accreditation this groups follows the media accreditation, but pre-event testing, Covid-19 certificate and health questionnaire requirements follow the the same principles as with the red group). 
        4. Other Accredited Groups (identified through close working relationships with athletes, teams and FIS officials: Broadcasters, Rights Holders, Sponsors and Partners, Event Management, Timing & Data Service, Suppliers, Event Service Teams, etc.
        5. Local Organising Committee (separately identified teams, through close working relationships withathletes, teams and FIS officials:): Officials, Personnel, Workforce, Volunteers)

         

        The key requirements for this group are listed in sections:

        • Pre-testing before accreditation
        • Covid-19 vaccine certificate or possible follow-up testing during the event
        • Pre-event health questionnaire filled in via FIS passport or this form

        For other event members, e.g. most of the LOC, national and regional instructions are applied with some additional hygiene measures defined by the LOC.

        Other measures related to red-accredited group

        • Accommodation and catering at the accommodation is organized so, that the red-accredited group is separated to the other groups as much as possible. It is not allowed to change rooms without informing the hotel
        • Team catering at the Stadium is organized as take away
        • Event transportation is separate for the red-accredited group and other groups
        • Event lay-out is designed to keep the groups separated (additional access controllers, separate accreditations etc.). The group will be identified by the colour of their accreditation card.
        • Intensified cleaning in team areas

         

      • Arrival to Finland and Ruka

        3.2.  Arrival to Finland and Ruka

        Every person who wishes to access a FIS World Cup Event as red-accredited person, must have, and present a negative Covid-19 RT-PCR Test result (saliva/swab test) carried out max. 72 hours prior to arrival/accreditation. Please make sure, that also the Covid-19 certificate (EU certificate on valid vaccines or previous infection) and the pre-event health questionnaire are up to date.

        These documents must be either uploaded to the FIS Passport as soon as the results are available (for the LOC to check your status) and complete a Health Questionnaire.

        The above pre-testing requirement is mandatory for all accredited individuals (as identified in population groups in section 3.1.) regardless to immunity and vaccination status.

        In case your team wishes to conduct the pre-event testing in Ruka, that will be possible from Monday, 22nd October onwards. For practical arrangements, contact covid19@rukanordic.com

        Before entering Finland, everyone is recommended to enter their info at https://www.finentry.fi/en/ The service will provide information if any Covid tests are required before / when entering Finland.

        FINNISH TRAVEL REQUIREMENTS

        In general, everyone arriving from EU /Schengen area and/or with a valid EU Covid-19 vaccination certificate, providing that the second vaccine is taken at minimum 7 days prior to arrival, can enter Finland without testing.

         

        For other cases, e.g. arrival from outside EU / Schengen or without valid vaccinations,  see detailed instructions here: https://raja.fi/en/guidelines-for-border-traffic-during-pandemic. Typically the requirement is to:

         

        • Have a negative test certificate less than 72 hours old when crossing the border
        • Present a special group travel permission and an invitation letter by the LOC. This needs to be presented by all groups arriving outside EU / Schengen area. Please request the documentation by emailing the list of your group members’ name, date and place of arrival and role in the team at least 72 hours before your travel to covid19@rukanordic.com
        • Follow-up testing is required after 3-5 days after your arrival. This can be organized at the event site. Please contact covid19@rukanordic.com to organize the testing.

        Any questions related to this group: contact covid19@rukanordic.com in good time before your travel.

        The vaccines approved in Finland are listed at THL site. Access the site from this link.

        Please note, that currently Finnish authorities do not accept Sputnik V as valid vaccine in terms of entering the country, although it is approved by FIS (relevant for defining on-site testing required by FIS and LOC).

        Please note, that entering Finland from other than EU / Schengen countries requires special permission that has been applied by the LOC. To fulfil the requirements of the permit, please ensure that all travel information in the FIS entry system is up to date. Invalid information may cause significant delays at the border control.

      • Covid-19 testing during the event

        3.3  Covid-19 testing during the event

         

        Testing protocol follows FIS testing protocol. Non-vaccinated / non-infected participants will be tested after every 2/3 days during the event. Please make sure, that your vaccination / previous infection status is updated to FIS passport.

        In addition to the test defined in the testing protocol, testing is available for those who suspect infection.

        Testing center is operated by Pihlajalinna. The center is in the event area, next to Hotel Rukatonttu (address Hiihtostadionintie 1) and testing services are available as following:

        Sun 21.11. 10-16
        Mon 22.11. 8-16
        Tue 23.11. 8-16
        Wed 24.11. 8-16
        Thu 25.11. 8-16
        Fri 26.11. 8-16
        Sat 27.11. 8-16
        Sun 28.11. 8-16

        Analysis time for antigen test is 1-3 hours. For PCR, the test results are ready at noon the following day, in case the test is taken by 16:00 Mon-Fri and by 12:00 Sat and Sun. The results will be delivered by e-mail and SMS.

         

        INFORMATION REQUIRED FOR TESTING

        In case there are team members subject to during-event testing, please fill their information into this Ruka Nordic Covid test form  and send it to covid19@rukanordic.com at latest 3 days before arriving to the event. This will make the testing process faster and smoother.

        In case your team members need testing to travel to your next location, the tests can be taken onsite. Send a request for testing to covid19@rukanordic.com at latest on Friday 26th November, 15:00 local time, using the same Ruka Nordic Covid test form. For other time requests, contact covid19@rukanordic.com.

        During the testing, everyone should present a valid ID (accreditation card alone is not accepted) and this consent form. The consent form is required in order to inform you about your test results.

        PRICES:
        Antigen 114 eur
        PCR 160 eur

        All test are to be paid at the time of testing at the test site. VISA and Mastercard are accepted.

        Measures in the event of a positive Covid-19 test result

        A person, who has COVID-19 symptoms, must obey the following instructions:

        1. Isolate yourself from others immediately
        2. Report to the Event task force coordinator immediately by phone: +358 40 148 5576 (available 24/7 during the event), covid19@rukanordic.com
        3. Move to the testing area according to the instructions you will receive on the phone.
        4. Anyone who has been in contact with the symptomatic person will be asked to self-isolate until such time as the COVID-19 testing result is known. Inform those people as soon as possible.
        5. If the test result is positive, the healthcare authorities will give healthcare instructions for the infected. Possible quarantine decisions are defined by the local health care authorities, depending on the health situation and the vaccine status.

        In case COVID-19 related symptoms are developed after the event:

        1. 1. Isolate yourself immediately and follow the instructions of Finnish institute for health and welfare or the equivalent authority if you are already in another country.
        2. Get tested for COVID-19 immediately:  +358 40 148 5576, covid19@rukanordic.com
        3. Report if there are possible contacts who might have been exposed for coronavirus

      • FOR MEDIA

        Arrival to Finland and Ruka for MEDIA

        Accredited media must have and present a negative Covid-19 RT-PCR Test result carried out at least 72 hours prior to arrival/accreditation.

        Testing protocol follows FIS’ testing protocol. Non-vaccinated & non-infected participants will be tested after every 2/3 days during the event. Please make sure, that your vaccination / previous infection status is updated to FIS passport by 18th November 2021.

        During the testing, everyone should present a valid ID (accreditation card alone is not accepted) and this consent form. The consent form is required in order to inform you about your test results.

        Testing center is operated by Pihlajalinna. The center is in the event area, next to Hotel Rukatonttu and testing services are available as following:

        Sun 21.11. 10-16
        Mon 22.11. 8-16
        Tue 23.11. 8-16
        Wed 24.11. 8-16
        Thu 25.11. 8-16
        Fri 26.11. 8-16
        Sat 27.11. 8-16
        Sun 28.11. 8-16

        PRICES:
        Antigen 114 eur
        PCR 160 eur

        All test are to be paid at the time of testing at the test site. VISA and Mastercard are accepted.

         

        These results must be either uploaded to the FIS Passport as soon as the results are available (for the LOC to check your status) and complete a Health Questionnaire.

        If you can’t obtain FIS passport for some reason, you can also present a negative result at the accreditation office. 

        Please note that we highly recommend you to use FIS passport, for it makes the accreditation process faster. You’ll find a link to FIS’s instructions for getting the passport at the bottom of the page.

        The above pre-testing requirement is mandatory for all accredited individuals regardless to immunity and vaccination status.

        Before entering Finland, everyone are recommended to enter their info at finentry.fi/en The service will provide information if any Covid tests are required before entering Finland.

        In general, everyone arriving from EU /Schengen area with a valid EU Covid-19 vaccination certificate, providing that the second vaccine is taken at minimum 7 days prior to arrival, can enter Finland without testing.

         

        MEDIA REPRESENTATIVES ARRIVING OUTSIDE EU:

        For other cases, e.g. arrival from outside EU / Schengen or without valid vaccinations,  see detailed instructions by clicking here.

        Typically the requirement is to:

        • Have a negative test certificate less than 72 hours old when crossing the border
        • If you are not fully vaccinated, present a special group travel permission and an invitation letter by the LOC. This needs to be presented by all groups arriving outside EU / Schengen area (such as Japan and Russia).
        • Please request the documentation by emailing the list of your group members’ name, date and place of arrival and role at least 72 hours before your travel to covid19@rukanordic.com
        • If you are not fully vaccinated, follow-up testing is required after 3-5 days after your arrival. This can be organized at the event site. Please contact covid19@rukanordic.com to organize the testing.

         

        Any questions related to this, please contact covid19@rukanordic.com well before your travel.

        The FIS media guideline can be found from this link.

        You can find the vaccines approved in Finland from this link.

         

        FIS PASSPORT:

        The guided instructions for seeking FIS Passport can be found from materials provided by FIS.

        Click this link to read the materials.

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